Tools by Data Protection Level and Availability
- Generative Chat
- Productivity
- Support for Meetings and Lectures
- Accessibility Enhancement
- Image Generation
- Tools for Coding Assistance
- Tools Not Licensed
We strongly encourage use of Berkeley-licensed tools, which have been vetted for ethical and risk considerations and include contractual protections not present in most standard consumer licenses. The protection of university licensing is provided only when a users accesses a tool by first authenticating through CalNet. Before using these tools, please review Campus Guidance on the Appropriate Use of AI.
Questions? Search self-help articles in the IT Knowledge or contact the IT Helpdesk
Generative Chat
| Tool | 
| 
| 
| 
| 
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|---|---|---|---|---|---|
| Maximum Allowable Data Protection Level | P2 = Low sensitivity information. | P3 = Medium sensitivity information. | P3 = Medium sensitivity information. | P3 = Medium sensitivity information. | P2 = Low sensitivity information. |
| Resources | BearGPT webpage | Campus AI Sandbox webpage Listing of all updated LLMs accessible through the Sandbox | ChatGPT EDU Knowledgebase articles | Google Gemini Knowledgebase articles. | MS CoPilot Knowledgebase articles |
| Can all Students Access | No | Only student employees and students enrolled in either the College of Engineering or the Haas Business School can access the tool. | No | Yes, access Google Gemini here | Yes, access Microsoft Copilot here |
| Can Student Employees of UC Berkeley Access the tool, if they are 18 years of age or more | Yes | Yes, sign up for Campus AI Sandbox | Yes | Yes, access Google Gemini here | Yes, access Microsoft Copilot here |
| Can Employees Access | Yes, sign up for BearGPT here | Yes, access Campus AI Sandbox here | Yes, sign up for ChatGPT EDU here | Yes, access Google Gemini here | Yes, access Microsoft Copilot here |
| Recharge Service | No | No | Yes | No | No |
Productivity
| Tool | 
Google AI Pro | 
|
|---|---|---|
| Maximum Allowable Data Protection Level | P3 = Medium sensitivity information. | P3 = Medium sensitivity information. |
| Resources | Google AI Pro Knowledgebase articles. | Under final accessibility review. |
| Can Students Access | No | Access is expected to be available for Gemini NotebookLM, but not for Gemini NotebookLM Plus. |
| Can Student Employees of UC Berkeley Access the tool, if they are 18 years of age or more | Yes | Yes |
| Can Employees Access | Yes, sign up here | Access is expected to be available for Gemini NotebookLM, but not for Gemini NotebookLM Plus. |
| Recharge Service | Yes | No |
Support for Meetings and Lectures
| Tool | 
| 
| 
|
|---|---|---|---|
| Maximum Allowable Data Protection Level | P3 = Medium sensitivity information. | P3 = Medium sensitivity information. | P3 = Medium sensitivity information. |
| Resources | Google Meet Service page; Google Meet Knowledgebase articles | Zoom service page; Zoom Knowledgebase articles | Zoom AI Guidance and Best Practices |
| Can Students Access | Yes; get Google Meet access here | Yes; get Zoom access here | Yes; get more information here |
| Can Employees Access | Yes; get Google Meet access here | Yes; get Zoom access here | Yes; get more information here |
| Records Meeting Audio | Yes | Yes | Yes |
| Records Meeting Video | Yes | Yes | Yes |
| Live Captioning | Yes | Yes | Yes |
| Export Transcript | No; Duet AI disabled as of Aug 2025 | Yes | Yes |
| Automated Action Items | No; Duet AI disabled as of Aug 2025 | No | Yes |
| Automated Slide Capture | No; Duet AI disabled as of Aug 2025 | No | Yes |
| Automated Meeting Summary | No; Duet AI disabled as of Aug 2025 | No | Yes |
| Can answer open-ended questions about the meeting | No; Duet AI disabled as of Aug 2025 | No | Yes |
| Integrations | No; Duet AI disabled as of Aug 2025 | Google Calendar, Outlook | Zoom |
Accessibility Enhancement
| Tool | 
Glean | 
Otter.ai (not OtterPilot, a different product) |
|---|---|---|
| Maximum Allowable Data Protection Level | P1 = Public information. | P3 = Medium sensitivity information. |
| Can Students Access | Yes; Get Student Access to Glean | Check with your disability specialist for more information. |
| Can Employees Access | No | Check with your disability specialist for more information. |
Image Generation
| Tool | 
Firefly, Adobe Creative Cloud |
|---|---|
| Maximum Allowable Data Protection Level | P1 = Public information. |
| Resources | Firefly Knowledgebase articles |
| Can Students Access | Yes; get Adobe Firefly access here |
| Can Employees Access | Yes; get Adobe Firefly access here |
Tools for Coding Assistance
| Vendor | 
Open AI | 
Microsoft |
|---|---|---|
| Offering | Codex (Part of ChatGPT EDU) | GitHub Copilot (Enterprise) |
| Can Students Access | No | No |
| License Status | Access through ChatGPT Edu (see Premium Tool signup form) | Available |
| Data Security Level | P3 and info on secure coding practices | P2 and info on secure coding practices |
| Data Privacy & "Zero Retention" | Yes | Yes |
| Models Available | Open AI Models Overview | GitHub Copilot Model Support |
Before using these tools, review the Information Security Office's Secure Coding Practice Guidelines.
View more detailed descriptions of common coding tools, both licensed and unlicensed. (Authentication required).
Tools Not Licensed
| Primary Capability | Unlicensed Tool |
|---|---|
| Support for Lectures and Meetings | OtterPilot (not Otter.ai, a different product) |
| Productivity | Copilot for Microsoft 365 Box AI |
| Image Analysis / Visual Search with AI | Google Lens in Chrome, Google Lens App |
| Image Generation | DALL-E |
| Code Assistance | Claude Code Cursor Google Antigravity Google AI Studio Google Agent Platform Builder Gemini Code Assist |