Tools by Data Protection Level and Availability
This page lists generative AI tools available through UC system-wide and UC Berkeley licensing.
To access tools with the protections of UC Berkeley licensing, users must authenticate through CalNet and, in some cases, request a Berkeley-provided license. (See the "Access" row in each table below.) Users are reminded to consult the campus guidance on the Appropriate Use of Generative AI Tools.
Generative Chat
Productivity
|
Tool |
Google AI Pro
| Google NotebookLM and NotebookLM Plus  |
|---|---|---|
| Maximum Allowable Data Protection Level | P3 = medium sensitivity info; (learn more about data protection levels) | P3 = medium sensitivity info; (learn more about data protection levels) |
| Resources | Google AI Pro Knowledgebase articles. | Under final accessibility review. |
| Can Students Access | No | Access is expected to be available for NotebookLM, but not for NotebookLM Plus. |
| Can Employees Access | Yes, sign up here | Access is expected to be available for NotebookLM, but not for NotebookLM Plus. |
| Recharge Service | Yes |
Support for Meetings and Lectures
|
Tool |
|
|
|
|---|---|---|---|
| Maximum Allowable Data Protection Level | P3 = medium sensitivity info; (learn more about data protection levels) | P3 = medium sensitivity info; (learn more about data protection levels) | P3 = medium sensitivity info; (learn more about data protection levels) |
| Resources | Google Meet Service page; Google Meet Knowledgebase articles | Zoom service page; Zoom Knowledgebase articles | Zoom AI Guidance and Best Practices |
| Can Students Access | Yes; get Google Meet access here | Yes; get Zoom access here | Yes; get more information here |
| Can Employees Access | Yes; get Google Meet access here | Yes; get Zoom access here | Yes; get more information here |
| Records Meeting Audio | Yes | Yes | Yes |
| Records Meeting Video | Yes | Yes | Yes |
| Live Captioning | Yes | Yes | Yes |
| Export Transcript | No; Duet AI disabled as of Aug 2025 | Yes | Yes |
| Automated Action Items | No; Duet AI disabled as of Aug 2025 | No | Yes |
| Automated Slide Capture | No; Duet AI disabled as of Aug 2025 | No | Yes |
| Automated Meeting Summary | No; Duet AI disabled as of Aug 2025 | No | Yes |
| Can deploy a bot to attend a Meeting in place of its human user | No; Duet AI disabled as of Aug 2025 | No | No |
| Can answer open-ended questions about the meeting | No; Duet AI disabled as of Aug 2025 | No | Yes |
| Integrations | No; Duet AI disabled as of Aug 2025 | Google Calendar, Outlook | Zoom |
Accessibility Enhancement
|
Tool |
Glean
|
Otter.ai (not OtterPilot, a different product)
|
|---|---|---|
| Maximum Allowable Data Protection Level | P1 = public info; (learn more about data protection levels) | P3 = medium sensitivity info; (learn more about data protection levels) |
| Can Students Access | Yes; Get Student Access to Glean | Check with your disability specialist for more information. |
| Can Employees Access | No | Check with your disability specialist for more information. |
Image Generation
|
Tool |
Firefly, Adobe Creative Cloud |
|---|---|
| Maximum Allowable Data Protection Level | P1 = public info; (learn more about data protection levels) |
| Resources | Firefly Knowledgebase articles |
| Can Students Access | Yes; get Adobe Firefly access here |
| Can Employees Access |
Tools Not Licensed
The Maximum Allowable Data Protection Level for all of the below unlicensed tools is P1, or public information. | ||
|---|---|---|
|
Primary Capability |
Tool |
Status |
|
Support for Lectures and Meetings |
OtterPilot (not Otter.ai, a different product) | Not available |
|
Productivity |
Copilot for Microsoft 365 | Not available |
|
Image Analysis / Visual Search with AI |
Google Lens in Chrome, Google Lens App | Not available / Data not covered under UC Terms & Conditions |
|
Productivity |
Box AI | Not available |
|
Image Generation |
DALL-E | Not available |