Tools by Data Protection Level and Availability
- Generative Chat
- Productivity
- Support for Meetings and Lectures
- Accessibility Enhancement
- Image Generation
- Tools for Coding Assistance
- Tools Not Licensed
We strongly encourage use of Berkeley-licensed tools, which have been vetted for ethical and risk considerations and include contractual protections not present in most standard consumer licenses. The protection of university licensing is provided only when a users accesses a tool by first authenticating through CalNet. Before using these tools, please review Campus Guidance on the Appropriate Use of AI and, for coding, the Information Security Office's Secure Coding Practice Guidelines
Generative Chat
Productivity
| Tool | 
Google AI Pro | 
|
|---|---|---|
| Maximum Allowable Data Protection Level | P3 = medium sensitivity info; (learn more about data protection levels) | P3 = medium sensitivity info; (learn more about data protection levels) |
| Resources | Google AI Pro Knowledgebase articles. | Under final accessibility review. |
| Can Students Access | No | Access is expected to be available for Gemini NotebookLM, but not for Gemini NotebookLM Plus. |
| Can Employees Access | Yes, sign up here | Access is expected to be available for Gemini NotebookLM, but not for Gemini NotebookLM Plus. |
| Recharge Service | Yes |
Support for Meetings and Lectures
| Tool | 
| 
| 
|
|---|---|---|---|
| Maximum Allowable Data Protection Level | P3 = medium sensitivity info; (learn more about data protection levels) | P3 = medium sensitivity info; (learn more about data protection levels) | P3 = medium sensitivity info; (learn more about data protection levels) |
| Resources | Google Meet Service page; Google Meet Knowledgebase articles | Zoom service page; Zoom Knowledgebase articles | Zoom AI Guidance and Best Practices |
| Can Students Access | Yes; get Google Meet access here | Yes; get Zoom access here | Yes; get more information here |
| Can Employees Access | Yes; get Google Meet access here | Yes; get Zoom access here | Yes; get more information here |
| Records Meeting Audio | Yes | Yes | Yes |
| Records Meeting Video | Yes | Yes | Yes |
| Live Captioning | Yes | Yes | Yes |
| Export Transcript | No; Duet AI disabled as of Aug 2025 | Yes | Yes |
| Automated Action Items | No; Duet AI disabled as of Aug 2025 | No | Yes |
| Automated Slide Capture | No; Duet AI disabled as of Aug 2025 | No | Yes |
| Automated Meeting Summary | No; Duet AI disabled as of Aug 2025 | No | Yes |
| Can deploy a bot to attend a Meeting in place of its human user | No; Duet AI disabled as of Aug 2025 | No | No |
| Can answer open-ended questions about the meeting | No; Duet AI disabled as of Aug 2025 | No | Yes |
| Integrations | No; Duet AI disabled as of Aug 2025 | Google Calendar, Outlook | Zoom |
Accessibility Enhancement
| Tool | 
Glean | 
Otter.ai (not OtterPilot, a different product) |
|---|---|---|
| Maximum Allowable Data Protection Level | P1 = public info; (learn more about data protection levels) | P3 = medium sensitivity info; (learn more about data protection levels) |
| Can Students Access | Yes; Get Student Access to Glean | Check with your disability specialist for more information. |
| Can Employees Access | No | Check with your disability specialist for more information. |
Image Generation
| Tool | 
Firefly, Adobe Creative Cloud |
|---|---|
| Maximum Allowable Data Protection Level | P1 = public info; (learn more about data protection levels) |
| Resources | Firefly Knowledgebase articles |
| Can Students Access | Yes; get Adobe Firefly access here |
| Can Employees Access | Yes; get Adobe Firefly access here |
Tools for Coding Assistance
| Vendor | 
| 
| 
| 
| 
| 
Anysphere, Inc. | 
Microsoft | 
Anthropic | 
Open AI |
|---|---|---|---|---|---|---|---|---|---|
| Offering | Google Gemini Canvas | Google AI Studio | Agent Platform Builder (Previously Vertex AI) | Gemini Code Assist | AntiGravity | Cursor | GitHub Copilot (Enterprise) | Claude Code | Codex (Part of ChatGPT EDU) |
| License Status | Available | Available upon request . Once granted, visit https://aistudio.google.com to access. | Available. Requires GCP account (recommended to work in partnership with local IT). | Requires GCP account (recommended to work in partnership with local IT) | Available / Standard or Enterprise tier | Not currently licensed at enterprise scale. | Available | Not currently licensed at enterprise scale. | Access through ChatGPT Edu (see Premium Tool signup form ) |
| Data Security Level | P3 and info on secure coding practices | P3 and info on secure coding practices | P3 and info on secure coding practices | P3 and info on secure coding practices | P3 and info on secure coding practices | P1 and info on secure coding practices | P2 and info on secure coding practices | P1 and info on secure coding practices | P3 and info on secure coding practices |
| Data Privacy & "Zero Retention" | Yes | Yes | Yes | Yes | Yes | N/A | Yes | N/A | Yes |
| Models Available | Google AI Models Reference | Google AI Models Reference | Google AI Models Reference | Google AI Models Reference | Google AntiGravity Models Documentation | Cursor Models Overview | GitHub Copilot Model Support | Anthropic Claude Models | Open AI Models Overview |
UC Berkeley community members can view more detailed descriptions of the above tools.
Tools Not Licensed
| Primary Capability | Tool | Status |
|---|---|---|
| Support for Lectures and Meetings | OtterPilot (not Otter.ai, a different product) | Not available |
| Productivity | Copilot for Microsoft 365 | Not available |
| Image Analysis / Visual Search with AI | Google Lens in Chrome, Google Lens App | Not available / Data not covered under UC Terms & Conditions |
| Productivity | Box AI | Not available |
| Image Generation | DALL-E | Not available |